How It Works
Every CellaNova Technologies engagement starts with a Solution Fit Call. From there, we route you into the right path — a managed build, AI Workflow Advisory, or neither.
For qualified build opportunities, the next step is Discovery + Artifact: a paid diagnostic that defines the system before we build it.
ENGAGEMENT PATHS
Two paths from the Solution Fit Call
The Solution Fit Call takes about 20–30 minutes. We use it to understand your workflow, source material, and goals — and tell you honestly which path fits.
BUILD PATH
For teams ready for a managed system
You have a recurring workflow, real source material, and likely intent to invest. The next step is Discovery + Artifact — a paid diagnostic that produces a concrete build plan.
1. Solution Fit Call→ 2. Discovery + Artifact→ 3. Build
LINK COMING SOON… About Discovery + Artifact >
ADVISORY PATH
For teams earlier in the decision process
You need help with tool selection, workflow design, or source-material readiness before committing to a build. AI Workflow Advisory provides fixed-scope guidance with clear deliverables.
1. Solution Fit Call→ 2. Advisory Session→ 3. Action Brief
LINK COMING SOON… See AI Workflow Advisory >
THE BUILD PROCESS
Four stages, one continuous engagement
Every engagement follows the same structured path. No skipping steps. No black-box deployments.
1 | DISCOVERY
Discovery + Artifact
A 60-minute working diagnostic. We map your current workflow, assess your source library, and score your AI readiness across five dimensions. You leave with a CellaNova Technologies Assessment Artifact — your build blueprint and readiness score.
2 | REVIEW
Artifact Review
You review your tailored CellaNova Technologies Assessment Artifact. It defines the system shape, source library scope, workflow design, hosting model, and recommended first move. You decide whether to proceed.
3 | BUILD
Build + Delivery
We build the system to the Artifact specification. Source library indexing, workflow configuration, governance layer, and interface setup. You review and approve before go-live.
4 | STEWARDSHIP
Hosting + Maintenance
Ongoing maintenance: source library updates, governance reviews, system health monitoring, and workflow adjustments as your business changes.
SYSTEM SHAPES
Three system shapes — matched to your workflow
Your CellaNova Technologies Assessment Artifact determines which shape fits your team. System shape affects scope, cost, and timeline — not the quality of the output.
FOCUSED
One workflow, one team, one outcome
A single, well-defined workflow with a clear source library and a small team. The fastest path to a working system.
Small teams (1–5 users)
Single workflow with clear source material
Teams that want to validate the approach before scaling
STRUCTURED
Multiple workflows, one governed system
Two or more related workflows — for example, quoting and proposal response — integrated into a single governed knowledge system.
Mid-size teams (5–20 users)
Multiple related workflows with shared source material
Teams that need cross-workflow consistency
TEAM
Organization-wide knowledge infrastructure
A full knowledge system spanning multiple teams, workflows, and source libraries — with role-based access and governance.
Larger teams (20+ users)
Multiple departments with distinct but related workflows
Organizations that need enterprise-grade governance
System shape is determined by the Artifact, not by a pricing tier. The Discovery session maps your workflow and source material — the Artifact recommends the shape that fits your actual situation.
HOSTING
Managed or Self-Hosted
MANAGED
CellaNova Technologies-Hosted
CellaNova Technologies hosts and maintains the system infrastructure. You access the system through a governed interface.
Updates, monitoring, and maintenance are included in the stewardship agreement.
Teams that want minimal infrastructure overhead
Teams without dedicated technical staff
Teams that want CellaNova Technologies to handle updates and monitoring
SELF-HOSTED
Hosted Internally
The system is deployed to your own infrastructure. CellaNova Technologies builds and configures the system; your team manages hosting. Stewardship covers knowledge updates and governance, not infrastructure.
Teams with existing infrastructure and technical staff
Teams with data residency or compliance requirements
Teams that want full control over their deployment environment
STEWARDSHIP
A system is only as good as its maintenance
Source materials change. Pricing updates. New proposals are written. Governance rules evolve. A Managed Knowledge System that is not maintained becomes unreliable — and an unreliable system is worse than no system.
CellaNova Technologies stewardship keeps the system current. Source library updates, governance reviews, system health monitoring, and workflow adjustments are included in the ongoing engagement.
Source library updates when pricing or source documents change
Governance reviews to keep approved content current
System health monitoring and issue resolution
Workflow adjustments as your team and process evolve
WHAT YOU OWN
The Workflow
The system is built around your workflow. You own the process design.
The Source Library
Your documents, your pricing, your proposals. CellaNova structures them — you own them.
The Artifact
The build blueprint is yours regardless of whether you proceed to a build.
The Outputs
Every quote, every response, every output belongs to your team.
Book a Solution Fit Call today!
Book a Solution Fit call to understand your workflow, source material, and goals.
We tell you honestly which path fits — build, advisory, or neither — and what the right next step looks like.